Documentary errors that can block an Import

Goods can arrive at the port or airport on schedule and still remain uncleared for days or even weeks. In most cases, the problem lies not in the transport, but in the documentation.

These are the most common errors that delay imports and generate additional costs.

Commercial Invoice with Incorrect or Incomplete Information

The commercial invoice is one of the most important documents for an import. Errors in the description of the goods, the declared value, the country of origin, or the terms of sale can prevent customs clearance or lead to additional inspections.

Incorrect Tariff Classification

Assigning the wrong tariff code (HS Code) can have significant consequences: incorrect payment of duties and taxes, delays in clearance, penalties, or even the seizure of the goods.

Inconsistencies between documents

The information on the commercial invoice, packing list, bill of lading, or air waybill must be consistent. Differences in weights, quantities, product references, or descriptions often generate customs requirements and delay cargo release.

Missing certificates or required licenses

Certain products require specific documentation, such as certificates of origin, sanitary or phytosanitary certificates, import licenses, or declarations of conformity. If these documents are not available when the goods arrive at their destination, customs clearance may be held up until they are presented.

Delay in sending documentation

Sometimes all the documentation is correct, but it arrives too late. Sending the documents to the freight forwarder or customs broker in advance allows for checking for potential errors before the goods arrive and preparing the shipment to reduce time and costs.